The phrase “Let me know what time works best for you” is very common in English. People use it when planning meetings, calls, or events. It sounds polite and flexible, and it shows respect for the other person’s schedule.
However, using the same sentence again and again can sound boring or less natural—especially in professional or academic settings. This is why learning other ways to say “let me know what time works best for you” is important.
Different phrases can change your tone. Some sound more formal. Some sound friendly or casual. Your word choice can affect how professional, polite, or confident you sound.
In this article, you will learn 21+ alternatives to “let me know what time works best for you”, with clear meanings, examples, and best uses. This will help you sound fluent and natural in emails, chats, and spoken English.
What Does “Let Me Know What Time Works Best for You” Mean?
The phrase “Let me know what time works best for you” means:
Please tell me which time is most convenient for you.
Grammar Explanation
- “Let me know” is a polite request.
- “What time” asks about a specific schedule.
- “Works best for you” means the time that is easiest or most comfortable for the other person.
This phrase is flexible, polite, and commonly used in both written and spoken English.
When to Use “Let Me Know What Time Works Best for You”
You can use this phrase in many situations, such as:
Formal Situations
- Business emails
- Client meetings
- Job interviews
- Academic discussions
Informal Situations
- Talking with friends
- Planning calls with classmates
- Casual messages
Written English
- Emails
- Text messages
- Online chats
Spoken English
- Phone calls
- Video meetings
- In-person conversations
Is It Professional or Polite to Say “Let Me Know What Time Works Best for You”?
Yes, this phrase is professional and polite.
- It shows respect for the other person’s time.
- It sounds cooperative and flexible.
- It avoids pressure or commands.
In corporate and workplace settings, this phrase is widely accepted. However, in very formal writing, you may want a more polished alternative. In casual settings, it may sound slightly formal, so a relaxed option might work better.
Pros and Cons of Using “Let Me Know What Time Works Best for You”
Pros
- Polite and respectful
- Easy to understand
- Suitable for most situations
- Professional and friendly
Cons
- Very common and repetitive
- Slightly long
- Can sound formal in casual chats
- Not very expressive
This is why learning synonyms for “let me know what time works best for you” can improve your English style.
21+ Other Ways to Say “Let Me Know What Time Works Best for You”
Below are 21+ alternatives, each explained clearly with examples.
1. Phrase: Please let me know your availability
Meaning: Ask when someone is free
Explanation: Common in business emails
Example Sentence: Please let me know your availability for a meeting this week.
Best Use: Business, formal
Worst Use: Very casual chats
Tone: Formal
2. Phrase: What time suits you best?
Meaning: Ask which time is good
Explanation: Short and polite
Example Sentence: What time suits you best for the call?
Best Use: Semi-formal, spoken
Worst Use: Legal or official writing
Tone: Neutral
3. Phrase: When would be a good time for you?
Meaning: Ask for a convenient time
Explanation: Friendly and natural
Example Sentence: When would be a good time for you to meet?
Best Use: General use
Worst Use: Very formal contracts
Tone: Friendly
4. Phrase: Let me know a time that works for you
Meaning: Ask for a suitable time
Explanation: Very close to the original phrase
Example Sentence: Let me know a time that works for you this week.
Best Use: Email, chat
Worst Use: Extremely formal writing
Tone: Neutral
5. Phrase: Please share a time that is convenient for you
Meaning: Ask for a comfortable time
Explanation: Polite and respectful
Example Sentence: Please share a time that is convenient for you.
Best Use: Business emails
Worst Use: Casual texting
Tone: Formal
6. Phrase: Feel free to suggest a time
Meaning: Invite the other person to choose
Explanation: Relaxed and open
Example Sentence: Feel free to suggest a time for our meeting.
Best Use: Friendly emails
Worst Use: Strict deadlines
Tone: Friendly
7. Phrase: What time works for you?
Meaning: Ask about availability
Explanation: Simple and common
Example Sentence: What time works for you tomorrow?
Best Use: Everyday conversation
Worst Use: Formal letters
Tone: Casual
8. Phrase: Let me know when you’re available
Meaning: Ask when someone is free
Explanation: Informal and direct
Example Sentence: Let me know when you’re available to talk.
Best Use: Casual or semi-formal
Worst Use: Official documents
Tone: Neutral
9. Phrase: Please advise on a suitable time
Meaning: Ask formally for a time
Explanation: Very professional
Example Sentence: Please advise on a suitable time for the meeting.
Best Use: Corporate emails
Worst Use: Friendly chats
Tone: Formal
10. Phrase: When can we schedule this?
Meaning: Ask about planning time
Explanation: Direct and professional
Example Sentence: When can we schedule this discussion?
Best Use: Business settings
Worst Use: Casual plans
Tone: Neutral
11. Phrase: Let me know what works on your end
Meaning: Ask for availability
Explanation: Conversational and friendly
Example Sentence: Let me know what works on your end.
Best Use: Workplace chats
Worst Use: Formal writing
Tone: Friendly
12. Phrase: What’s a good time for you?
Meaning: Ask casually for a time
Explanation: Short and friendly
Example Sentence: What’s a good time for you today?
Best Use: Informal talk
Worst Use: Professional proposals
Tone: Casual
13. Phrase: Please confirm a time that works for you
Meaning: Ask for a final decision
Explanation: Polite but firm
Example Sentence: Please confirm a time that works for you.
Best Use: Business follow-ups
Worst Use: First-time contact
Tone: Formal
14. Phrase: Let me know your preferred time
Meaning: Ask for the best choice
Explanation: Polite and simple
Example Sentence: Let me know your preferred time for the call.
Best Use: Emails
Worst Use: Casual speaking
Tone: Neutral
15. Phrase: When are you free to meet?
Meaning: Ask availability
Explanation: Clear and direct
Example Sentence: When are you free to meet this week?
Best Use: General use
Worst Use: Very formal letters
Tone: Neutral
16. Phrase: Please let me know what works best
Meaning: Ask for the best option
Explanation: Short and polite
Example Sentence: Please let me know what works best for you.
Best Use: Emails
Worst Use: Casual texting
Tone: Neutral
17. Phrase: Feel free to choose a time
Meaning: Give freedom to decide
Explanation: Friendly and relaxed
Example Sentence: Feel free to choose a time that suits you.
Best Use: Friendly messages
Worst Use: Strict schedules
Tone: Friendly
18. Phrase: What time would you prefer?
Meaning: Ask about preference
Explanation: Polite and clear
Example Sentence: What time would you prefer for the meeting?
Best Use: Business and casual
Worst Use: Very informal chats
Tone: Neutral
19. Phrase: Please suggest a suitable time
Meaning: Ask formally for a time
Explanation: Professional and polite
Example Sentence: Please suggest a suitable time to connect.
Best Use: Formal emails
Worst Use: Casual talk
Tone: Formal
20. Phrase: Let me know what timing works
Meaning: Ask about schedule
Explanation: Short and modern
Example Sentence: Let me know what timing works for you.
Best Use: Chat, email
Worst Use: Academic writing
Tone: Friendly
21. Phrase: When should we connect?
Meaning: Ask about meeting time
Explanation: Modern and flexible
Example Sentence: When should we connect this week?
Best Use: Professional networking
Worst Use: Very formal documents
Tone: Neutral
22. Phrase: Please let me know a convenient slot
Meaning: Ask for an available time slot
Explanation: Business-friendly
Example Sentence: Please let me know a convenient slot for our call.
Best Use: Corporate emails
Worst Use: Casual messages
Tone: Formal
Comparison Table: Top Alternatives by Tone and Usage
| Phrase | Tone | Best Usage |
|---|---|---|
| Please let me know your availability | Formal | Business emails |
| What time suits you best? | Neutral | Semi-formal talk |
| When would be a good time for you? | Friendly | General use |
| Please advise on a suitable time | Very Formal | Corporate settings |
| What time works for you? | Casual | Informal chats |
| Let me know what works on your end | Friendly | Workplace chat |
FAQs
1. Is “let me know what time works best for you” formal?
It is semi-formal and works well in most situations.
2. What is the most professional alternative?
“Please advise on a suitable time” is very professional.
3. Can I use these phrases in emails?
Yes, most of these alternatives are perfect for emails.
4. Which phrase is best for casual talk?
“What time works for you?” or “What’s a good time for you?”
5. Should I change phrases often?
Yes, using different phrases makes your English sound natural.
Conclusion
Learning other ways to say “let me know what time works best for you” can greatly improve your English communication.
Different phrases help you sound more polite, professional, or friendly, depending on the situation.
By using the right words, you show respect for others and confidence in your language skills. Try using these alternatives in your emails, meetings, and conversations.
Practice will help you speak and write more naturally every day.
David Jonson is an experienced English language writer who specializes in clear, practical, and learner-friendly content. He helps students and professionals improve their communication skills with confidence.